Depowise
Solutions · Safekeeping and Recordkeeping

Safekeeping and Recordkeeping.

Accurate, auditable records of every asset across every fund. Financial instruments in custody, alternative assets, loans, FX forwards, and other ex-custody positions, all in one structured register with continuous oversight and full audit traceability.

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Asset Register

Lumen Global Growth Fund III

Audit-ready

Positions

642

Verified

638

To review

4

Multi-level SPV view · 2 levels deep
Solutions Overview

Every asset, every structure, every fund.

From listed instruments to multi-layer alternative fund structures, Depowise maintains a complete, auditable record of every asset across every fund on the platform.

Asset register · 642 positions

All verified

Listed equity

284 positions

Bonds

146 positions

Private equity

98 positions

Loans

42 positions

Real estate

57 positions

FX forwards

15 positions

Complete asset coverage

Every asset class, every fund structure. Listed instruments, alternative assets, multi-layer SPV structures, loans, FX forwards, and ex-custody positions, all maintained in one structured register.

Documents · Atlas SPV-A

Tracked

  • LP Agreement

    Validity · 8 months

  • Cert of Incorporation

    Validity · 2 years

  • Shareholder Register

    Expires in 12 days

  • Subscription Agreement

    Validity · 4 months

  • Annual Audit Report

    Required · not provided

Auto-workflow on expiry

WF-2014

Document-driven governance

Configurable document requirements per asset and transaction type. Mandatory document tracking, validity dates, deadline alerts, and approval workflows ensure nothing is missing at the point of regulatory review.

Audit log · today

Live
  • 14:08

    Position value updated

    Artur Reiter

    Verified
  • 13:42

    New document linked

    Auto

    Logged
  • 11:15

    Verification approved

    Sara Martinez

    Signed
  • 09:00

    Quarterly cycle started

    Auto

    Logged

Full traceability

Timestamped · immutable

Audit-ready at all times

Every position, transaction, and document change is logged with full traceability. The asset register provides the evidence base for ownership verification, regulatory reporting, and external audit.

Regulatory context

A statutory duty under UCITS V and AIFMD.

Safekeeping and recordkeeping are statutory depositary obligations, not administrative tasks. Depositaries must maintain a comprehensive, up-to-date record of all fund assets and ensure ongoing safekeeping of financial instruments held in custody.

UCITS V · Article 22

Requires depositaries to ensure safekeeping of all financial instruments held in custody and maintain an accurate record of all other assets.

AIFMD · Article 21

Requires depositaries to safeguard assets in custody and verify ownership of all other assets on an ongoing basis.

Audit evidence · Always-on

Every position, document, verification step, and approval is logged with full traceability for audit and regulatory review.

Asset register

Complete recordkeeping for alternative fund structures.

For alternative investment funds, Depowise provides a structured asset register covering the full complexity of AIF investments: direct holdings, multi-layer SPV structures, investment projects, and co-investor relationships. The asset register is the single source of truth for all non-custody assets and serves as the foundation for ownership verification and quarterly review.

  • Multi-level SPV structures recorded with investor, investee, and instrument relations, including ownership percentages, investment dates, and balance information.
  • Traffic-light document tracking at investment and underlying levels, with configurable mandatory documents, validity dates, and deadline alerts.
  • Investment structure graph showing the full hierarchy of entities, instruments, and positions, with drilldown into transactional detail and linked cash flows.
  • Backdating supported for historical accuracy. Global investment list available across all funds with filter options.

Investment structure · Global Real Assets Fund

Global Real Assets Fund

Master fund · LU2398745612

Atlas SPV-A

100% · €42.1M

Tower SPV-B

65% · €27.4M

Sub-SPV C

Real estate

Sub-SPV D

Private equity

Loan note 04

Direct loan

Drill-down into transactional detail

3 levels deep
Ownership verification

Ongoing verification, not a one-time check.

For assets not capable of being held in custody, the depositary's obligation is to verify that the fund retains ownership rights on an ongoing basis. Depowise structures this process with configurable document requirements per asset type, automated workflow triggers on new investments and transactions, and AI-assisted content validation for uploaded documents.

  • Configurable document requirements per asset and transaction type: certificates of incorporation, LP agreements, shareholder registers, subscription agreements, and more.
  • Automated workflow start on creation of new investments or transactions in the asset register, ensuring verification steps are never missed.
  • AI-assisted document content validation: the system checks that uploaded documents contain the expected information for each asset type and surfaces warnings when content is missing or inconsistent.
  • Full document history per asset with approval workflows, commentary, and source-linked traceability.

Documents · Atlas SPV-A

AI-assisted

  • Certificate of incorporation

    Verified · within validity

  • Shareholder register

    Verified · within validity

    AI-checked

  • Subscription agreement

    Verified · within validity

    AI-checked

  • LP agreement v3.2

    Validity ends in 9 days

    AI-checked

  • Recent audit report

    Required · not yet provided

Verification workflow auto-started

WF-2014 · Maker-Checker
Circularisation

Independent verification from source.

Circularisation is the process by which depositaries independently verify asset positions by contacting custodians, sub-custodians, and other relevant counterparties directly. Depowise structures this process with configurable questionnaires, a secure external portal for counterparty responses, and full documentation for audit and regulatory evidence.

  • Configurable questionnaires sent to custodians and counterparties via a secure portal link with PIN-based access. No full platform account required for external parties.
  • Responses tracked within the platform against the related fund, investment, or asset record, with comment and document attachment options.
  • Full traceability of the circularisation process from initiation to response and resolution, supporting audit evidence requirements.

Circularisation portal

Secure

Sent to · Q2 2026 verification

  • Custodian Alpha

    PIN ****-4218 · 2 days ago

    Responded

  • Custodian Beta

    PIN ****-9012 · 4 days ago

    Responded

  • Sub-custodian Gamma

    PIN ****-5503 · -

    Pending

PIN-based portal access

No platform account required. Responses linked to the fund record automatically.

Full audit trail of the cycle

From initiation to resolution
“Our asset register covers hundreds of positions across multiple fund structures. Everything is tracked, documented, and ready for review at any point.”

Head of Depositary Operations

European Custodian Bank · Client since 2022

Multi-level

SPV structures supported

12+

Document types tracked per asset

AI-assisted

Document content validation

See your depositary operations on Depowise.

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